Program Coordinator/Administrative Assistant

Full-Time Position at Galveston Arts Center as Program Coordinator/Administrative Assistant

Mission of the Galveston Arts Center

Believing contemporary art can inspire, engage, provoke and inform, the Galveston Arts Center (GAC) presents dynamic and innovative work focusing on professional visual artists living or working in Texas. As a non-collecting, non-profit museum, the GAC furthers the careers of emerging and mid-career professional artists through the production of quality exhibitions and supporting media. Collaborative, wide-ranging education and outreach programs create a public forum to engage diverse audiences in an exploration of thought- provoking ideas that inform contemporary art and our experiences in a complex world. See GAC website for more information: http://www.galvestonartscenter.org

The Office Manager is responsible for four main areas in GAC operations; Office management, volunteer program, membership program, and ArtWalk.

Responsibilities

Office Manager

Maintain GAC general email accounts

Maintain daily attendance records

Oversee office supplies and order when needed

Add any GAC mentions and pintables to archive

Data entry

Volunteer Program

Oversee volunteer orientation

Maintain volunteer hours

Source volunteers for GAC needs

Develop methods to maintain current, and attract new volunteers

Membership Program

Maintain member files

Send membership renewals in timely manner

Maintain member mailings

Liaison between GAC and MFAH

Develop and send digital membership newsletter

Organize three member events annually

Develop methods to maintain current members and attract new members

ArtWalk

Maintain communication with ArtWalk participants and manage registration

Develop brochure and print ads

Manage ArtWalk Webpage on site

Manage ArtWalk Facebook page

Distribute brochures via drop off and mailing

Staff volunteers

Oversee the event

Other Responsibilities

Attends Board meetings, staff meetings, Board and Staff retreats, committee meetings as appropriate; prepares miscellaneous reports, and makes presentations for Board and Executive Director as requested

Assists with and attends fundraisers, openings, special tours and other public functions of GAC

Other duties as requested by the Executive Director

Required Qualifications, Knowledge, Skills and Abilities

Excellent computer skills including Microsoft suite, email, web research; should be comfortable in a Mac environment; preferred experience with Photoshop, Illustrator, InDesign, and social media

Good interpersonal skills

Able to take direction, but also be able to function on own

Excellent oral and written communication skills with the ability communicate effectively and respectfully with people of all ages, abilities, and diverse communities.

Able to confidently give talks and make presentations

Outstanding organizational and administrative skills

The ideal candidate must be positive and collaborative with excellent people skills, and be willing to work flexible hours during the evening and weekends to oversee programs as needed

Experience collaborating or partnering with external organizations

Excellent time management with the ability to assess and coordinate multiple competing priorities and to work well under pressure in a multi-tasked environment